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Warehouse Stock Adjustment

Goal​

Correct inventory quantities when the physical count differs from the system count (e.g., after damage, shrinkage, or receiving errors).

Preconditions​

  • The inventory item exists in the Nexus Inventory module.
  • The user has admin or member role with inventory permissions.

Steps​

  1. Navigate to Inventory → Items.
  2. Locate the item (search by name, SKU, or barcode).
  3. Click the item to open its detail view.
  4. Click Adjust Stock.
  5. Enter the adjustment:
    • Warehouse — select the warehouse.
    • Bin (optional) — select the specific bin location.
    • Quantity change — positive to add stock, negative to remove.
    • Reason — select a reason code (damage, shrinkage, correction, receiving error).
    • Notes — add any additional context.
  6. Click Confirm Adjustment.
  7. The system creates a stock movement record of type adjustment and updates the quantity-on-hand.

Expected result​

  • The item's quantity_on_hand is updated immediately.
  • A stock_movement record of type adjustment is logged with the reason, user, and timestamp.
  • Dashboards and reports reflect the new quantity.

Common issues​

IssueResolution
Cannot find the itemVerify the SKU or barcode is correct. Check that the item belongs to the current organization.
Adjustment button disabledCheck your role permissions. Only admins and authorized members can make adjustments.
Negative stock after adjustmentNexus allows negative stock for tracking purposes but will display a warning. Investigate the discrepancy.